W O R L D	M E T E O R O L O G I C A L    O R G A N I Z A T I O N
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INSTRUCTIONS FOR THE PREPARATION AND COMPLETION OF THE NATIONAL SUBMISSIONS FOR THE SHIP OBSERVATIONS TEAM (SOT) ANNUAL REPORT
FOR 20181

Please visit the following webpage to download the appropriate template files:
http://www.wmo.int/pages/prog/amp/mmop/sot-national-reports-2018.html

1.	Coordinate at the national level and nominate one SOT Focal Point. Check the lists of existing focal points at the following web pages and report discrepancies or required changes to the attention of Ms Champika Gallage at cgallage@wmo.int:
SOT	www.jcomm.info/info/sot-nfp	
VOS	www.jcomm.info/vos-nfp	
SOOPIP	www.jcomm.info/soopip	
ASAP	www.jcomm.info/asap-nfp	
PMOs	www.jcomm.info/pmos	

2.	The name of the nominated SOT Focal Point should appear on the first page of the report under
"prepared by" (see the form Country-SOT-2018.doc).

3.	SOT Focal Points are responsible for:

i.	Forwarding the VOS / SOOP / ASAP parts (as appropriate) to their national program operators;
ii.	Receiving the completed VOS / SOOP / ASAP parts from their national program operators;
iii.	Completing the SOT part of the report, including Focal Points and Port Meteorological Officers;
iv.	Sending the individual programme VOS / SOOP / ASAP report(s) to the appropriate chairpersons.
v.	Submitting the completed SOT and VOS / SOOP / ASAP parts (as appropriate) to: cgallage@wmo.int with copy to the SOT Technical Coordinator (ship-tc@jcommops.org) by 31 January 2019.

4.	All Member countries are required to provide input for the 2018 SOT National Reports according to the following guidelines:
	Form to use	Submitted to	Required if	
SOT	Country-SOT- 2018.docx (or .rtf)	•	cgallage@wmo.int
•	SOT Chairperson, 
   Mr Darin Figurskey         (darin.figurskey@noaa.gov)
•	cc’ed to ship-tc@jcommops.org	Member is operating either a VOS, SOOP, or ASAP
programme	
VOS	Country-VOS- 2018.docx (or .rtf)	•	cgallage@wmo.int
•	VOSP Chairperson,
Mr Henry Kleta (Henry.Kleta@dwd.de)
•	cc’ed to ship-tc@jcommops.org	Member is operating a VOS programme	
ASAP	Country-ASAP- 2018.docx (or .rtf)	•	cgallage@wmo.int
•	ASAP Task Team Chairperson, Mr Rudolf Krockauer (Rudolf.Krockauer@dwd.de)
•	cc’ed to ship-tc@jcommops.org	Member is operating an ASAP programme. Note: E-ASAP may submit a consolidated ASAP report for ships 'managerially' transferred to E-ASAP	
SOOP	Country-SOOP- 2018.docx (or .rtf)	•	cgallage@wmo.int
•	SOOPIP Chairperson,
Ms Rebecca Cowley (Rebecca.Cowley@csiro.au)
•	cc’ed to ship-tc@jcommops.org
	Member is operating a SOOP programme	
				
1 See also past annual reports at: http://www.wmo.int/pages/prog/amp/mmop/documents/sot/SOT-annual-reports.html